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Contact details of the person responsible

Contact details of the person responsible
Company: Venus Hotel- und Gaststättenbetriebsges. mbH
Managing Director: Axel Kutscheidt
Address: Lindenstraße 45, 36037 Fulda
Telephone: +49 661 8330-0
Email:      info@hotel-fulda-mitte.de
Contact details of the external data protection officer
Company: BerIsDa GmbH
Address: Justus-Liebig-Straße4, 36093 Künzell
Telephone:+49 661 29 69 80 90
Email: datenschutz@berisda.de
What personal data do we collect and where do we get it from?
  • Master data of the guest (name, first name, address, date of birth, nationality)
  • Where relevant, master data of accompanying persons (surname, first name, date of birth)
  • Invoice data (address)
  • For foreign guests: passport No.
  • Any allergies, intolerances, special requests, etc.
In principle, your personal data is collected directly from you as part of the booking process.
We also receive data from third parties (e.g. tour operators, companies, lists of names at conferences/events, booking portals (e.g. booking.com, hrs.de, hotel.de)).
Purposes and legal bases of the processing
The personal data provided by you will be processed in accordance with the provisions of the European Data Protection Ordinance (DS-GVO) and the Federal Data Protection Act (BDSG-new):
On the basis of the hotel booking:
First and foremost, data processing serves to fulfil the reporting obligations. The primary legal basis for this is Art. 6 Para. 1 b DS-GMO in conjunction with §29 BMG
On the basis of consent (under Art. 6 para. 1 Lit. a DS-GVO)
The purposes of processing personal data result from the granting of consent. Your consent can be revoked at any time with effect for the future and any consent granted before the validity of the DS GMO (25 May 2018) may also be revoked. Processing that took place before the revocation remains unaffected by the revocation. Example: Sending a newsletter, exemption from the obligation of professional confidentiality to pass on the data you have provided to third parties (e.g. banks, insurance companies, shareholders, etc.) at your request.
To fulfil contractual obligations (under Art. 6 para. 1 Lit. b DS-GVO)
The purposes of data processing result on the one hand from the introduction of pre-contractual measures, which precede a contractually regulated business relationship and on the other hand from the fulfilment of obligations from the contract concluded with you.
On the basis of legal requirements (under Art. 6 para.1 Lit. c DS-GVO) or in the public interest (under Art. 6 para.1 Lit. e DS-GVO)
The purposes of data processing arise from legal requirements or are in the public interest (e.g. compliance with retention requirements, proof of compliance)
of information and information obligations on the part of the tax adviser)
In the context of weighing up interests (under Art. 6 para. 1 Lit. f DS-GVO)
The purposes of the processing result from the protection of our legitimate interests. It may be necessary to process the data provided by you beyond the actual performance of the contract. Our legitimate interest may be used to justify the further processing of the data you provide, provided that your interests or fundamental rights and freedoms do not prevail. Our legitimate interest may be in individual cases: the enforcement of legal claims, defence against liability claims, and prevention of criminal offences.
Who receives the personal data provided by you?
Within our company, those areas receive access to the personal data provided by you, which are necessary for the fulfilment of contractual and legal obligations and which are entitled to process this data.
Within the scope of our services, we commission contractors who contribute to the fulfilment of contractual obligations, e.g. computer centre service providers, EDP partners, document shredders etc. We contractually oblige these contractors to observe professional confidentiality and to comply with the requirements of the DS-GMO and the BDSG-new.
Will the data you provide be transferred to third countries or international organisations?
Under no circumstances will the data you provide be transferred to a third country or an international organisation. Should you wish to transfer the data you have provided to a third country or an international organisation in individual cases, we will only do so with your written consent.
Does automated decision making including profiling occur?
No fully automated decision making (including profiling) according to Art. 22 DS-GMO is used to process the data you provide.
Duration of processing (criteria for deletion)
The data provided by you will be processed for as long as it is necessary to achieve the contractually agreed purpose, in principle as long as the contractual relationship with you exists. After termination of the contractual relationship, the data provided by you will be processed to comply with legal storage obligations or on the basis of our legitimate interests. After expiry of the legal retention periods and/or the end of our legitimate interests, the data provided by you will be deleted.
Expected periods of the storage obligations applicable to us and our legitimate interests:
  • 10 years undee the Tax Law
Information about your rights
Right to correction under Art. 16 DS-GMO:
You have the right to ask the person responsible to correct your incorrect personal data without delay. Taking into account the purposes of the processing, you have the right to request the completion of incomplete personal data - even by means of a supplementary declaration.
Right to cancellation ("right to be forgotten") under Art. 17 DS-GMO:
You have the right to demand that the person responsible delete your data immediately. The person responsible shall delete personal data immediately if one of the following reasons applies:
  1. Purposes for which the personal data was collected no longer apply.
  2. You revoke your consent to the processing. There is no other legal basis for the processing.
  3. You object to the processing. There is no other legal basis for the processing.
  4. The personal data has been processed unlawfully.
  5. The deletion of personal data is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the data controller is subject.
  6. The personal data has been collected in relation to information society services provided under Article 8, paragraph 1
Right to restrict processing in accordance with Art. 18 DS-GMO &. Article 35 BDSG-new:
You have the right to request a restriction of the processing if one of the following conditions is met:
  1. You doubt the accuracy of the personal data.
  2. The processing is unlawful, but you refuse to delete it.
  3. Personal data is no longer required for the purposes of processing; however, you will need the data to assert, exercise or defend legal claims.
  4. You have filed an objection against the processing under Art. 21 para. 1 DS-GMO. As long as it has not yet been determined whether the legitimate reasons of the responsible person take precedence over you, the processing will be restricted.
Right to data transferability under Art. 20 DS-GMO:
You have the right to receive the data provided by you in a structured, common and machine-readable format from the person responsible. Forwarding to another responsible person may not be hindered by us.
Right of objection under Art. 21 DS-GMO:
To do this, please contact the person responsible for processing (see above).
Right of appeal to the supervisory authority under Art. 13 para. 2 lit. d, 77 DS-GMO
in conjunction with § 19 BDSG-new:
If you believe that the processing of your data violates the DS GMO, you have the right to lodge a complaint with the regulatory authority. To do so, please contact the relevant supervisory authority
The supervisory authority responsible for us is:
Specify competent supervisory authority
Withdrawal of consent under Art. 7 para. 3 DS-GMO:
If the processing is based on your consent under Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a (processing of special categories of personal data), you are entitled to withdraw the appropriately bound consent at any time without affecting the legality of the processing carried out on the basis of the consent until revocation.